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The global pandemic has opened up the door to challenges in many workplace environments. But with challenges also come opportunities. Many companies have had to create hybrid workplace plans to ensure work productivity doesn’t slow down. The development of the hybrid workplace strategy is a win-win for employees and businesses. This strategy offers the flexibility of working from home or the option of working on-site if the employee needs focus and a routine. However, while it may sound simple and straightforward, there is a lot to consider when putting this strategy together. We’ll cover the points you should consider when creating your hybrid workplace strategy:
When designing a hybrid workplace, you’ll have to determine what the office’s primary function will be. Understand what your employees will need most while working in the office and the duties they’ll perform. Will they need to do any collaborative work? Perhaps they’ll need to be prepared for client meetings, phone calls, team-building activities, or be a part of project management processes. The office setup will have to meet all the demands that the workplace requires. Take into account the space as well. If you have an open office, ensure areas can be utilized to meet all your employees’ needs.
You will have to determine what the policies are for your workplace, especially when it comes to the flexibility of working from home or in the office. Flexibility can depend on the nature of what type of jobs require some employees to remain in the office, while others may have more leeway to work remotely. Take into consideration what jobs can and cannot be done from home to achieve maximum productivity.
According to the Harvard Business Review, open collaboration spaces offer more flexibility that doesn’t require any fixed features in their design, so they can easily change into whatever you need them to be. Open spaces allow you and your employees the ease to form convenient meetings or brainstorming sessions. It will also offer quick access to computers and monitors. Including enclosed, individual spaces is a good alternative for privacy, both visibly and audibly. It’s useful for calls or individual projects that require attention and focus.
If you’re planning to utilize the hybrid method, you’ll need to ensure that you have the correct technological devices ready. There are many technological resources necessary for updating software, offering cloud productivity tools, document management, as well as communication platforms, and video conferencing tools. Since your employees will either be in the office or at home, it’s paramount to have the right resources to ensure things run smoothly. If your employees are having a difficult time adjusting to the technology, make sure you provide the right assistance to help them adapt to digital transformation.
Your employees are an integral aspect of your business, and in most cases, you can’t make the company work without them. That’s why it’s important to make sure they feel safe and looked after. Many people struggle with stress and mental health, especially from the added weight of the pandemic. Implementing services that can meet the needs of your employees is a good start. Assistance programs that offer counseling services can help employees deal with personal problems. Offering help is a productive way to ensure their struggles won’t interfere with their work performance.
As an employer, look out for red flags, such as burnout or stress, and create a comfortable, easygoing work environment. Be transparent with your team and try to accommodate them when necessary. If you feel that their situation can be aided by remote work or time off, then make sure you offer it when appropriate. These individuals are part of your team, so it’s pivotal to look out for them.
You want all of your workers to have the same equal status whether they operate remotely or in person. You don’t want some employees to feel that they aren’t an active part of the team when they aren’t working in the office. To ensure that all of your employees feel equal, you should create team collaborations or exercises to acquaint them with one another. Creating opportunities for connections amongst your remote and on-site employees is integral to the hybrid model. Conducting time for your employees to meet, interact, and work with one another can build morale.
Introducing platforms, such as Slack, give your employees the ability to engage with one another and is a productive way for your employees to discover how they fit into the company and what their colleagues do in other departments. Utilizing video conferencing during meetings is another way to familiarize themselves with different departments. The entire operation runs more smoothly when all of your employees know each other. It makes for less confusion and hesitation for newer employees, as they’ll be able to identify who is in charge of what.
Organizing a redesign of your office space is a good idea based on how many employees you’re expecting. It’s great to add a little color to your office to create a warm and inspiring place for your team. Creating proper spaces that fit specific work needs is a great way to boost work productivity and efficiency throughout the office. Prepare to make adjustments whenever you’re expecting more employees or visits from remote workers. It doesn’t hurt to design the office in a welcoming way. Your employees should feel as though the work environment is comfortable.
Whether you rent a coworking space or run your own office, it’s vital to consider how your workplace strategy works. There are a variety of locations and options to create an ideal workspace for your employees. Don’t settle for the average and boring old office. Look into the numerous possibilities, from private offices to team suites. Your work environment should be just as strong as the business itself.
We are proud to say StartingPoint is free for SMBs. If you’ve been searching high and low for a comprehensive cloud-based solution to bring order to your operations and simplify your hybrid workspace, this is it.
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